Deal kept on schedule
Origin and custody answered without stalling the qualification
Customer story
Anonymized battery materials supplierCustomer qualification
Origin and custody evidence, organized by material
A battery materials supplier faced a customer qualification that asked for origin and chain-of-custody evidence on its cobalt, lithium, nickel, and natural graphite inputs, per supplier and per site, as the customer prepared for the EU Battery Regulation due diligence that applies from 18 August 2027 and the battery passport from 18 February 2027. Valent organized the supplier declarations, origin documents, and custody records by material and requirement, and kept each record traceable to the supplier email it came from so it could stand up to third-party verification.
A qualification that stalls on missing origin evidence can push a supply agreement back a full review cycle. Having the records organized and traceable kept the deal on schedule and ready for third-party verification.
Supplier Detail
Harbor IngredientsSUPP-0214
§01Identity & registration100%
§02Product & substance listing100%
§03Safety & SDS current100%
§04COA & test data96%
§05Origin & chain of custody78%
§06Restricted-substance declaration100%
§07Customer requirement alignment92%
Origin attestation expires soon. Supplier packet chase queued for review.
Verification-ready
Records built to pass third-party review, not rebuilt under deadline
Answered from source
Every record traced to the supplier message behind it
Customer context
What had to change
Context
A downstream customer preparing for the EU Battery Regulation was qualifying the supplier and asked for origin and chain-of-custody evidence on every battery input, cobalt, lithium, nickel, and natural graphite, broken out by upstream supplier and by production site. The evidence existed, but it was scattered across years of supplier emails and attachments, with declarations, origin documents, and custody records mixed into threads that no one had organized by material or requirement.
Before Valent
Before Valent, answering an origin request meant searching inboxes. The team opened old threads to find the right declaration, matched attachments to the correct material and site by hand, and had no reliable way to show a reviewer which supplier email a given record came from.
Outcome
When the customer's reviewer worked through the qualification, the origin and custody evidence was already organized by material and site, and every record pointed back to the supplier email it came from. Instead of forwarding threads, the team handed over a record set built to stand up to third-party verification, and could see exactly which materials and sites still needed evidence.
What Valent did
The work became a controlled evidence workflow
Valent mapped requirements to source evidence, queued the right reviews, and kept the final release record intact.
How Valent helped
Pulled supplier declarations, origin documents, and custody records out of email threads and attachments.
Organized every record by material, by upstream supplier, and by production site.
Mapped each record to the origin and chain-of-custody requirements the customer qualification asked for.
Kept each record linked to the supplier email it came from, so its source was always visible.
Drafted supplier requests for the missing origin and custody records and held each one for human review before it went out.
Workflow in place
Evidence intake read supplier emails and attachments and separated declarations, origin documents, and custody records.
Records were organized by material, supplier, and site against the origin and chain-of-custody requirements.
Supplier readiness showed requirement-level coverage and flagged where origin or custody evidence was missing or out of date.
The organized record set was assembled for third-party verification with every source reference preserved.
What the team had afterward
Origin and chain-of-custody record set by materialPer-supplier and per-site evidence indexRequirement coverage viewSource-linked supplier declarationsMissing-evidence list with drafted supplier requests
Why it mattered
“We stopped forwarding email threads. When the customer's reviewer asked where a record came from, we could point to the exact supplier message behind it.”
Supply chain compliance lead, anonymized battery materials supplier
See how Valent would organize your origin and custody evidence before the next customer qualification.
Bring your current packet, supplier evidence list, and next audit window. Valent can show where the workflow becomes observable, explainable, and controlled.
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