Approval posture
See each supplier's approval state, evidence freshness, risk tier, and open gaps in one reviewable view.
Food & Beverage workflow
Supplier qualityQA managersProcurement partners
Supplier approval readiness
A working page for QA and supplier quality teams that need to know which suppliers are approved, which documents are current, and what has to be chased before the audit window opens.
Supplier readiness
Food supplier approval fileSUP-104Pacific Grain Co.GFSI renews in 42 daysApproved · 98%
SUP-211Northstar DairyInsurance certificate expiredReview · 74%
SUP-328Verde OilsOpen corrective actionBlocked · 61%
GFSIFSVPCAPA
Operating job
Make supplier approval defensible before anyone asks
Valent turns supplier records into a live readiness file: approved status, risk tier, required evidence, renewal dates, open corrective actions, and the reviewer decisions behind each exception.
Evidence ownership
Assign missing insurance, certification, letter of guarantee, origin, FSVP, or corrective-action proof to the right owner.
Audit timing
Surface the suppliers that need review before a customer, SQF, BRCGS, or internal audit window.
Evidence model
What the workflow keeps connected
The page is built around the food and beverage evidence your team actually has to defend: supplier records, ingredient files, customer requests, certification scopes, and release decisions.
Supplier profile
Legal entity, manufacturing site, contacts, approved materials, risk level, and qualification status.
Required documents
GFSI certificate, insurance, letter of guarantee, country-of-origin support, FSVP evidence, W-9, and signed specifications.
Review records
QA approval, exception notes, corrective actions, renewal decisions, and blocked external releases.
Freshness signals
Expiration dates, missing signatures, stale files, mismatched supplier names, and unclosed CAPA evidence.
Workflow
From incoming evidence to approved action
Valent does the routing and evidence assembly around the people who own the decision. Risky external sends and packet releases stay approval-gated.
01
Map supplier requirements
Define which documents and structured fields are required by supplier type, ingredient risk, audit standard, and customer expectation.
Supplier evidence map
02
Classify incoming evidence
Attach documents to the supplier record, extract dates and names, and flag files that do not match the approved supplier or material.
Mapped evidence inbox
03
Monitor readiness drift
Watch renewals, corrective actions, certificates, and missing fields so weak suppliers become review items early.
Readiness queue
04
Gate chases and releases
Draft supplier outreach and packet updates, then hold external action until QA approves the message or release.
Approval log
Controls
The page is useful because it can be defended
Supplier chases stay blocked until the reviewer approves the message.
A supplier can be current for procurement but still flagged for missing QA evidence.
Expired certifications and open corrective actions stay visible until resolved.
Every approval, exception, and release is attached to the supplier history.
Prepare for the audit before it becomes urgent
See how Valent turns supplier evidence into a live Trust Grid, review queue, and customer-ready bundle.
Audit Bundle
Retailer Clean Bundle§01Responsible person attestationSIGNED
§02Product listing · 12 SKUsSIGNED
§03Formula disclosure + RSL cross-checkSIGNED
§0447 supplier evidence packetsSIGNED
§05Allergen + preservative declarationSIGNED
SHA256 · A41F…E302 · 14 MB